You have a lot of amazing content, but sometimes it can be tricky to remember where you found it. Why not search for the Folder it is in!
You have the ability to control which Folders you want to be searchable by your members, and which Folders you would rather keep off limits.
It is good to note that if you are an existing Community, all of your Folders will default to being ON. You can either specify individual Folders you do not want to be searchable, or you can specify if you want a series of Folders that open out from each other to not be searchable.
Selecting your Searchable Folders:
Setting up a Singular Folder:
Let's start off by heading to your Console and selecting Content from the left hand menu, and then Folders.
The first and most important thing to note, is that your Root Folder will not be searchable. However, everything built out from it, will be searchable.
Tap in to one of your Folders and here you will see that there's a new toggle in town, and it dictates whether or not this particular Folder is searchable in your Community. You can find this toggle on the right hand side of the Console.
As you can see, the toggle for our Home Folder is set to on. This means that all of the Folders within our Home Folder are all searchable.
If we did not want the Folders in our Home Folder to be searchable, then we would toggle the setting off, which would take us to a pop out window.
This window is asking us if we want all of the Sub-Folders to also have the search function turned off for them too, or if we simply want it turned off only for what is directly in our Home Folder.
Once you have made your decision, press confirm and then press save on the right hand side to commit the change.
Setting up Folders in Bulk:
The good news is that you do not need to individually toggle each and every Folder you have in a giant clicking frenzy!
As you saw above, you have the option to turn the searchable toggle on or off for all Folders that are built out of the one you are editing.
It works like this:
From the image here, you can see that we toggled on the ability to search for our Home Folder.
Doing this, triggered the following pop up window to appear.
There are two options here:
- One option allowed us to set all Folders within our Home Folder to also be searchable.
- The other option, allowed us to specify that we only want our Home Folder and its content of Folders to be searchable, and none of their respective Sub-Folders.
We specified that we wanted all of the Folders that have been built out of our Home Folder to be searchable, so we pressed Confirm on our option and then pressed Save on the right hand side.
So for example:
- Folder 1 is built in the Home Folder.
- Folder 2 is built in Folder 1.
- Folder 3 is built in Folder 2.
- Folder 4 is built in Folder 3.
All of Folders 1, 2, 3 and 4 will be searchable
Don't forget, you can still amend the searchable toggle for an individual Folder whenever you want.
Searching Within your Community:
Searching via the Web Platform:
Searching for a Folder when using the Web Platform couldn't be easier. Simply tap on the search bar at the top of the page and start typing out the name of a Folder you are looking for.
As you type, you will see relevant options become available to you.
Searching via the App:
Searching for a Folder when using the App is just as easy. Simply tap the magnifying glass icon at the top right of the page and start typing.
As you type, you will see any available options that match your search.
Top Tips:
- If you have set a Folder to be available for subscribers only, it can still be searchable if you want it to be. But if a member does not have a subscription, they will only be shown the paywall.
- If a Folder is set to only be visible to members of a specific Group, then only the members of that Group will see the Folder when searching for it.
- The more Folders you have set to be searchable, the better the experience for your members. Just remember to toggle the setting to off for those Folders that you don't want members to see!
- Don't forget to press save otherwise the setting won't be committed.
- Any Folder Links that you have set up, will adopt the search settings for the Folder it lives in.
- You will need to update your iOS and Android Apps to the following versions to get the full power of Search for Folders:
- iOS v4.36
- Android v4.92